Use cases / Facilities & Field Services
Find a commercial cleaner. Checked against your brief.
Describe the sites, the hours and the insurance you require. Ordren finds cleaning companies, reads their own websites, and keeps what it cannot confirm visible as a question to ask.
Start from this brief
Commercial cleaning for three sites in Phoenix. Night shifts. Insured and bonded.
Draft my briefCommercial cleaning for three office sites in Phoenix. Night shifts, five nights a week. Insured and bonded.
Ordren heard
- Commercial cleaning primary
- Phoenix, AZ
- Night shifts
- Insured and bonded
- Three sites
- Monthly price to ask
- Insurance certificate to ask
01 — How to vet a commercial cleaner
What a cleaner’s own site can prove. What their site can prove. And what you will have to ask. What you still ask.
RequirementWhere cleaners usually state it
- Service area
- A service-area page that names the cities and suburbs they cover.
- Offices and other commercial sites
- The services page: offices, retail, warehouses, and whether they also clean houses.
- Night and after-hours service
- The services page or FAQ, where they state the hours crews work.
- Insurance and bonding
- The About page or the footer. A website can say insured and bonded. Only a certificate shows the policy and its limits, so that goes in the RFQ.
- Who does the cleaning
- The About or careers page: their own employees, subcontracted crews or franchise owners.
Ordren checks, on their own pages
- Service area
- Commercial sites
- Night shifts
- Insurance and bonding
- Who does the cleaning
You ask, in the RFQ draft
- Monthly price per site
- Certificate of insurance
- Same crew each night
- Who supplies consumables
02 — A sample cleaning shortlist
Thirteen cleaners assessed. Five must-haves each. Thirteen cleaners, five must-haves each.
Sample data · Fictional suppliers
Shortlist · Sample data
Commercial cleaning, Phoenix, Arizona
13 assessed · 5 must-haves each
- 26 found
- 13 assessed
- 39 pages read
Copperline Janitorial
5 of 5 checkable must-haves verified · 2 to ask
Verified · Night shifts
The supporting sentence, found on Copperline Janitorial’s own site in a stored copy of the page.
“Crews work between 6 p.m. and 5 a.m., after your staff has left.”
copperlinejanitorial.example/services Open stored copy
Desert Wren Cleaning
3 of 5 checkable must-haves verified · 2 to ask
Verified · Commercial cleaning
The supporting sentence, found on Desert Wren Cleaning’s own site in a stored copy of the page.
“Office and retail cleaning on a schedule you set.”
desertwrencleaning.example/services Open stored copy
Ironwood Cleaning Services
2 of 5 checkable must-haves verified · 2 to ask
Claimed · Commercial cleaning
Said in a listing, not on Ironwood Cleaning Services’ own pages. A lead to confirm, not a fact.
A local directory lists commercial cleaning. Nothing on Ironwood’s own pages says it.
Open stored copy
Kingbird Janitorial
3 of 5 checkable must-haves verified · 2 to ask · 1 not met
Verified · Commercial cleaning
The supporting sentence, found on Kingbird Janitorial’s own site in a stored copy of the page.
“Commercial janitorial service for offices and schools.”
kingbirdjanitorial.example/services Open stored copy
03 — RFQ questions for a cleaner
The gaps become your first email.
Every Unknown for a shortlisted cleaner becomes a numbered question, ahead of the price you marked to ask. You open the draft in your own email and send it yourself. Ordren contacts nobody.
Sample draft · To Desert Wren Cleaning
We run three office sites in Phoenix and need them cleaned five nights a week. Before we ask for a quote, could you confirm three things?
-
Do your crews work night shifts, after 6 p.m.? Night shifts, after 6 p.m.?
-
Can you cover three sites under one account? Three sites, one account?
-
What is your monthly price for each site? Monthly price per site?
Open in your email Sample draft · You send every message
You send it from your own email. Ordren contacts nobody.